Simplify Your Workflow with the Best Electronic Purchase Order Software

As a business owner you already have too much paper work to deal with. You might argue, not using purchasing orders is saving you time. Apart from that, you might say why would you require another document that utters the same thing an invoice does?

It is understandable that all the files, records and documents can make things more complex. But purchase orders are not a useless document. To be honest, using electronic purchase order software can simplify your workflow instead of making thing more complex.

Whether you are a small business owner or handling purchasing for a larger corporation, the correct purchase order system can make a massive difference in how well the purchasing process runs in your corporation. Keep reading this post to find out how much purchase order system can benefit your organization.

Time saving:

Giving a few extra minute to create POs can save you time in the long-term. A quality purchase order system streamlines the ordering process by employing features like a punch out catalog & item catalog.

As soon as you are done with setting up the system it is pretty simple to go in, find products approved for purchase, and place an order. As far as routine purchases are concerned, generating a purchase order occur automatically.

Also, you will save time when orders arrive since all you need to do is verify the invoice against the PO to ensure the order is right. With an electronic purchase order system you get all the purchasing records right at your fingertips.

Efficient tracking of spending:

With electronic purchase order software keeping all your purchasing info in one place is effortless. It becomes easy to track where the cash is going. Moreover, the system gives real-time updates so you can always track particularly what purchases have been done.

Efficient inventory management:

Doing a purchase is the 1st step in securing inventory. And when you’ve access to easy to use PO software, it assists with inventory management as well. POs help you track what items arriving at your organization, so you know exactly what is happening with your incoming inventory.

Help with budgeting:

Purchasing orders can help with budgeting as well if you are planning a large project. To produce accurate purchase orders, you will need to compute order volumes prior to the project starts. This will help you in getting a better idea on how much to budget for the project.

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How LTL Tracking Works

LTL tracking is meant to provide both shippers & receivers accurate info on the conditions and whereabouts of their shipments. If a cargo consignment is projected to arrive a Thursday but a storm or mishap holds back the consignment, concerned parties can be notified about the delay.

Tracking is a very straight forward procedure if your LTL delivery associate provides LTL freight tracking. The software program is simple to make use of & accessible for distant access. To get started, you will most probably require your BOL (bill of lading) number, which you need to enter on the LTL shipping software to avail more info.

What is the BOL?

BOL is a short form employed for the bill of lading. The bill of lading is a shipping contract which contains helpful info regarding a particular consignment. It includes the names of the consignor & consignee alongside their address details, a purchase order, any special handling instructions for the consignment, type of packing, a narrative of the shipped cargos, and the affirmed worth of the consignment.

LTL tracking without bill of lading:

If the bill of lading is not accessible, you can still use LTL tracking from your LTL shipping supplier. There’re other assigned numbers that can be used to get info, including:

  • Consignment references: This number is allocated by the shipper which could be originated from a purchase order no or customer number.
  • Consignment numbers: This number is allocated when the cargo consignment request is made.
  • Purchase Order Number: This number is allocated by the purchaser of the consignment.
  • Pro Number: This number is allocated by the carrier when they pick the consignment. This number can be employed to track & trace the consignment while in transit.

Critical LTL tracking documents:

While LTL tracking shouldn’t be a complicated affair if your shipper has an LTL freight tracking software, but in the event they don’t have it, you need to have a few documents available to get the info quickly.

  • Weight Ticket: This document provides a narrative of the cargo, volume & priority of consignment, purchase order number, receipt, and customer contact info.
  • Proof of Delivery: This document provides info on when exactly particular cargo arrived alongside the name of the person who signed for them.
  • Original Invoice: This document feature price info associated to the consignment.
  • Quote Summary: This document gives a breakdown of the services required for consignment.

Make tracking your LTL consignments a priority with the best LTL freight tracking software. Get up to date information on all of your LTL shipments with ease!

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How Small Businesses Can Benefit From LTL Freight Shipping

Less Than Truckload or LTL shipping is a shipping method that employs either LTL carriers or parcel carriers. This sort of shipping method lets people put together their smaller loads (less than 150lbs) and then dispatch them together with other people’s packages. This method lets shipping firms to make transportation much more affordable in comparison to full truckload alternatives.

However, apart from economical advantages, there’re the several other advantages of LTL freight shipping that you must be aware of in order to integrate with your business.

Here are some of the benefits of LTL shipping, especially for small business:

Never pay for vacant cargo space again:

Don’t squander your hard earned cash on paying to operate half-filled delivery trucks. With LTL shipping, your consignment will be merged with other deliveries. So, you will save cash without needing to manage the logistics.

Decrease warehouse expenses:

As you can send more number of consignments by using LTL shipping method, you don’t have to hoard up as many products at one time. This decreases your warehouse needs and produces extra savings every month for your organization.

Have access to professional know-how:

The majority of small ventures lack devoted in-house shippers. When small business holders employ LTL shipping they can make the most of the proficient logistic experts working at these organizations to enhance their practices.

Better shipping costs:

The lowest costs are usually reserved for the largest shippers. But when businesses employ LTL freight via a freight coordinator, even the smallest firm can avail an excellent shipping quote.

Decrease environmental impact:

Sharing space with other consignments dramatically reduces your organization’s carbon footprint & helps in keeping the planet healthier.

Boost shipment security:

LTL shipping firms take security very seriously. As soon as you allocate your consignment to a pro LTL shipper, you can rest assured that your package will remain secure until it reaches its final destination.

Access the latest shipping technology:

These days a large number of LTL shippers use the latest when it comes to shipping technology. One great example is LTL freight tracking software is designed to be easy to use and to present pertinent information to your dispatchers at a glance. This type of software application is quite useful for shippers, receivers, consignees and parties that need to follow the real time location of their shipments. Also, LTL freight tracking allows for certain parties to see & save important documents such as delivery receipts at any given time.

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What’s Container Tracking System & How It Works

Container tracking systems are new standard for firms that transport their merchandises abroad. In order to keep track of their costly products, so many improvements have been developed to let the accurate tracking of even small containers. This lets firms to transport & receive merchandises on a more accurate timeline and to keep operation expenditures on the lower side, even when transporting more goods.

A container tracking software is basically an online tool that lets you input into of your container and offers the search info of its location. This software is employed to help the recuperating, securing, and the controlling of shipping containers.

How the system works?

The container tracking system is done via the internet and is facilitated by media like RFID or Bar code and electronic file transfer. The system encompasses the current whereabouts of the shipping container & also the PAH of the shipping container from the acquiring date of the container.

Most importantly, the container tracking software offer superior performance when the size of the shipping container have to increase or reduce. Besides the present location of your content, the system also gives your details regarding the last trans-shipment. All you need to do is enter the container number in order to track your shipping container.

What are the advantages of container tracking system?

  • A well-designed container tracking software can be priceless to a firm that has several shipping containers that are being shipped in diverse parts of the globe. The system can track diverse shipping containers one by one, check their capacity and schedule the delivery process so that the least amount of energy and time are employed.
  • Making use of a tracking application, a company can enter info regarding the container & its contents, track its locality to the specific coordinates across the world, manage its actions through harbors, and even convey input when its operational life has been prolonged.
  • A top-quality container tracking software is a critical asset for the security, control, transportation, and ultimate recuperation of any returnable asset. When implemented properly, a container tracking system can keep production up and costs down. Therefore, it’s a priceless support to any organization that transports its goods anywhere across the globe.
  • The system also helps you to address probable trouble areas of the container fleet performance such as abandoned containers, needless dwell or inordinately extraordinary damage.

Advanced container tracking systems are highly sophisticated & equipped with advanced tracking technologies to offer shipping information across the world with top-end control, management and tracking of container shipments. If you’re looking to enhance the overall performance of your shipping business, don’t hesitate to choose a dependable container tracking system from a reputed vendor.

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Streamline your Project Management System with the Use Of TILOS Software – Simply the best tool for managing linear projects

Trimble Tilos software is purpose-built for linear construction projects.

TILOS is the time–location project management software is used worldwide for roads, railway, tunnel, bridge, pipeline, transmissions line and other civil engineering projects.

TILOS provides the confidence to know the exact status of your project and provides the transparency necessary to ensure on-time project delivery. In Gantt chart techniquegenerally used in traditional planning systems like MS Projects & Primavera P6, the biggest limitation is there is no location reference. In case of linear projects, without location reference, a good visibility is lost.For many infrastructure projects Gantt charts are not enough, for these kind of projects, TIME-DISTANCE diagrams suit better.

It’s a blessing in disguise for the construction industry as it’s easy to use, flexible and effective for planning infrastructure projects . Use of this software will save you money and time, not just in terms of the cost of software, but also on labour, staff training and project scheduling. It’ll simplify your project management systems, saving you resources and time.

Why TILOS is superior for LINEAR Projects…?

Linear projects present unique challenges as crews and equipment move along the construction site, often spanning across tens of kilometers, to perform their work in the right location. Coordination of the fleet, equipment, and people become complex.

Traditional planning systems display their results in bar charts or network diagrams. In TILOS permits, environmental constraints, construction related issues and risk elements are easily incorporated into the plan to give a single overall view of the project. Traditional diagrams are not able to show a graphical link between the location of work being performed and the timing of work execution.

TILOS time-distance diagrams/printouts clearly communicate the scope by showing the project details and the schedule in one view, providing you with detailed information about work in place, by location which are easy to understand by all the stakeholders.TILOS combines time & distance in one efficient project management tool. Though the kinds of charts, diagrams, analysis and reports are different, the software is very easy to use and interact with.

TILOS time & distance features entail that users can easily see clashes in schedules & alter them to simplify their project. The software offers utmost flexibility for executing your job. It lets you sensibly plan your project employing construction specifications.

Ideal for sub projects:With TILOS software any smaller builds of your project can be included as a sub project. This can include outbuildings, bridges, pump stations and more. Your main project can be linked to major milestones. You can view sub projects in the same view to find out the complete progress of the project and in separate views for different audiences. You can find everything in one spot.

5 Reasons to start using TILOS for your LINEAR Projects

Linear Scheduling: Planning linear construction projects by using time location diagrams and the comprehensive linear scheduling features is highly effective. Deliver optimized and reliable schedules. Communicate your projects effectively. With TILOS schedule it’s simple to find out precisely where your project is at, and make amendments to enhance the work flow& timeline. The user can see when clashes are expected to happen – and speedily change the work schedule to thwart this.

An Integrated Project Planning Solution: You do the planning using industry specific planning features, while TILOS calculate the deadline and total time required in one integrated system.

Cost Effective: TILOS quickly pays for itself when compared to other planning methods. Reduced planning time with improved schedule clarity results in more smooth construction sequence and helps to avoid clashes and machine downtime.

Open Data Exchange/Interoperability: Exchange data with other project management systems such as Primavera P6, MS Project, Asta Power-project. Import site data such as mass haul, elevation or site map. Insert quantities, equipment and costs from spreadsheet.

Professional Presentation: Present high-quality plans that showcase your talent and give confidence in your ability to deliver. Visualize the whole project on a single summary assist the whole team and the key stakeholders to easily understand the plan.

More about TILOS:

Trimble TILOS is the robust scheduling software for linear infrastructure projects that combines time and distance into one graphical view.

Scaled Location Charts- Use powerful drawing tools to place symbols and objects based on distance coordinates.

Schedule visualization-  of the project plan is presented in a way that construction teams can easily understand.You can plan your project by simply drawing it on the screen. The package boasts a comprehensive graphical interface. It’s designed especially for time-distance project types. You can even set up company templates while repeating common tasks.

Resource and cost Planning- Reduce risk by integrating cost, quality and performance planning. Compare values with project baseline for plan vs actual comparison.

Mass Haulage- TILOS is optimized for the planning of mass haulage. The movement of material around a large physical site is coordinated for ideal project execution.

Scenario analysis- TILOS calculates recovery plan with current performance, new work rate.

Progress Tracking- Progress activities by where they have been done and not done by time. Enter a distance achieved, a quantity achieved or % achieved.

Monitor your progress closely- by adding complete information to TILOS and forecast and visualize the impact of remaining work to stay on schedule.

Selected list of TILOS users in India:  

  • L&T Construction – Roads, Runways, Railways, Bridges & Metro business units           
  • Western Railways- Construction Organisation. Baroda & Ahmedabad      
  • Sterlite Power for transmission lines construction projects
  • Dedicated Freight Corridor Corporation DFCC            for railway projects
  • National High Speed Rail Corporation NHSRCL for bullet train project    
  • Indian Oil Corporation for pipeline construction project
  • Kalpataru Power Transmission Ltd  Railway BU         
  • TATA Projects for railway projects         
  • IRCON for railway projects           
  • GMR Infra for road and railway projects
  • DilipBuildcon for metro projects            
  • Siemens for metro project
  • Nippon Koei India for railway and metro projects
  • Simplex Infra for metro projects
  • Hindustan Construction Co. for bridge and heavy civil engineering projects       
  • Montecarlo for road construction projects
  • Bhopal/Indore Metro for metro construction projects

TILOS offer top-notch outcomes for all your linear projects. The output is an efficient solution that’s visually catchy and produces utmost efficiency for your organization. Simply said, TILOS make your projects organized, productive and affordable. Given these solution credentials, TILOS will be very useful to your LINEAR projects and it  will strengthen  your planning and controlling process.

FND is the global distributor and they have their presence in India also. KL iTech Solutions authorized by FND is the Indian partner. FND/KL iTech have the necessary experience & expertise to provide Maintenance, Training, Consultancy and Services in TILOS software.

Contact your nearby Tilos Dealer in India now to find out how the use of this software makes considerable improvements in project workflow.

Everything You Need To Know About LTL Freight Shipping

LTL freight shipping is employed for the shipping of small cargo or when cargo does not need the use of an entire trailer. This transportation method is recommended when cargo weights between 150 and 15,000 pounds. There’re so many benefits of LTL freight shipping which includes:

Decreased costs: When booking an LTL consignment, you only reimburse for the part of the trailer used. The rest of the cost will be covered by the other dwellers of the trailer’s space.

Enhances security: The majority of Less Than Truck Load consignments are packaged onto pallets prior to being loaded onto a truck! One properly packed pallet has a superior chance of staying secure than consignments with more than one smaller handling unit.

Supplementary service options: When transporting through Less Than Truck Load, you’ve access to special services such as liftgates and inside pickup and delivery.

Tracking: Less Than Truck Load carriers provide tracking capabilities via the bill of lading number, PO number, PRO number, consignment reference number and pick up date range, to name a few.

Factors that determines your LTL shipping costs:

  • Location: Usually, the further the distance, the higher the cost
  • Mode: LTL consignments can be accelerated for an additional fee.
  • Dimensions: The weight and dimensions of the consignment help decide the cargo class, which directly impacts costs.
  • Type: A consignment that needs special handling will probably lead to higher prices.

How to prepare Less Than Truck Load shipments?

  • Dimension: While measuring the width, length and height of a consignment round up to the next inch. Precise dimensions are important for carriers to make the most of their capacity and for you to steer clear of adjustment fees.
  • Documentation fees: The bill of lading must be done as precisely as feasible to offer to the carriers when they arrive. This document acts as a receipt for the freights that are being transported.
  • Packaging & labeling: Load freights onto pallets to condense & safeguard your consignments. Bulky stuffs must be placed on the foot of pallets or crates and label must be placed on the side.

How LTL freight tracking software can ease out LTL shipping challenges?

With the option to use the service employing an on-demand model, LTL carrier tracking software can decrease the capital costs related with in-house systems, including software, hardware, network, maintenance, and database management. It can also help you decrease overall vehicle and driver requirements & costs.